Home Office Deductions: 101
November 7th, 2011

Historically, home office deductions on individual income tax returns have been a popular focus of IRS audits.  This shouldn’t dissuade you from taking a legitimate home office deduction on your tax return, but make sure you follow the rules when doing so.  As with most tax law, these rules can be complex.

Generally, you must establish that your home office is used “exclusively and regularly” for business.  Robert Wood explains why your bathroom, for instance, probably won’t meet this test: http://www.forbes.com/sites/robertwood/2011/08/22/is-your-bathroom-your-home-office/

However, if you have a room in your house that is used exclusively and regularly for business, measure the square footage of this room.  Divide it by the total square footage of your house.  The resulting percentage is the amount of your home mortgage interest, real estate taxes, home owner’s insurance, utilities, etc. that can be claimed as a home office deduction.  Also, you can deduct 100% of repairs and other expenses that relate directly to your home office.

Additional items to note:

  • Form 8829 is used to calculate your home office deduction if you are self-employed.
  • Form 2106 is used by employees to claim a home office deduction.
  • Your home office deduction is limited to your net income from the related business.
  • You must retain records supporting your home office expenses. Read the rest of this entry »
 
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Setting up a business in Tennessee
October 31st, 2011

We are often asked to assist and advise clients regarding new business start-ups.  There are numerous significant items to address during that process including

• Preparing a well-developed business plan
• Raising capital
• Hiring the proper key personnel
• Setting up the proper accounting and internal control processes
• Marketing and advertising necessary to obtain initial customers/clients
• And many others

With all of the formidable obstacles standing between a new entrepreneur and financial success, it’s nice to have Read the rest of this entry »

 
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Ways to structure your business startup – Part 2
October 21st, 2011

Choice of Entity Considerations – Part II

3. Limited Liability of Owners

In general, the owners of a C or an S corporation are not personally liable for the entity’s obligations. However, an owner who guarantees a debt or commits a tort while acting on behalf of the entity may lose this protection. This protection may also be lost if the corporate veil is “pierced.” This can occur if the entity either is poorly capitalized or fails to maintain a separate identity from its owners.

A limited liability company also provides its owners with limited liability.

Unlike a corporation or limited liability company, a general partnership does not afford its owners limited personal liability. The owners are personally liable for partnership debts and for the acts of fellow owners performed in furtherance of partnership business. General partners in a limited partnership have the same type of personal liability as do their counterparts in a general partnership. However, Read the rest of this entry »

 
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Ways to structure your business startup – Part I
October 18th, 2011

Choice of Entity Considerations – Part I

1. Formalities of Existence

Of the major forms of business, C and S corporations have the most burdensome requirements regarding formalities of existence. These requirements reflect the fact that a corporation is a separate legal entity from its owners. A corporation must file articles of incorporation with the secretary of the state in the jurisdiction of organization. It must also adopt bylaws, elect a board of directors, hold organizational meetings, and keep minutes thereof. Although these are the general rules with regard to the formalities a corporation must observe, each state has its own incorporation requirements that must be examined and observed.

A general partnership usually has no formal registration requirements. It may be established informally without a written agreement. A limited partnership, as a creature of state statute, must observe certain formalities. In particular, a certificate of limited partnership must be filed with the secretary of the state of formation. In addition, the partnership must follow the organizational requirements imposed by that state. Similarly, a limited liability company must file with articles of organization a state, and must comply with state requirements that are a condition of its limited liability status.

2. Tax Aspects of Formation

When a C or an S corporation is formed, the owners generally contribute property or services to the entity in exchange for stock. If property is contributed, the owners do not recognize gain on receipt of the stock provided they are in control of the company. That is, if they own 80% or more of the voting power or 80% or more of all other classes of Read the rest of this entry »

 
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14 Ways to Organize your Income Taxes
September 29th, 2011

Organize for Income Taxes

Each year we all go through the trauma of gathering financial records, organizing them and recording the results in order to prepare our individual and business income tax returns.  Whether you use a tax preparer or not some personal effort is required.  One of the biggest problems with a scorched earth approach to accumulating those records lies in the effort would not be so onerous if information was kept organized during the year.  In fact if the financial information was well organized our tax liability might be reduced or at least better anticipated.  As I blogged recently each person should have a financial plan to retain income, making it is easier.

Organizing your records and improving the result of the income tax process might consist of:

  1. Keeping track of income and expense with personal finance software.
  2. Reducing the number of brokerage and bank accounts.
  3. Accumulating invoices for calculation of the sales tax deduction.
  4. Accumulating contribution acknowledgements from charitable organizations.
  5. Maintaining mileage records for medical, charitable and business deductions.
  6. Accumulating non-cash charitable contribution receipts.
  7. Maintain a file of large dollar purchase during the year for sales tax deduction purposes.
  8. Requiring your broker or investment advisor to maintain historical cost basis information within your accounts.
  9. Requiring your mutual fund investments to maintain average cost basis information.
  10. Reviewing your investment holdings to offset gains with losses.
  11. Disposing of extraneous information that invariably flows from financial institutions.
  12. Separating permanent records and documents such as wills, powers of attorney, life and disability insurance policies from annual financial information.
  13. Creating a checklist of items needed to prepare the tax return or using the organizer provided by your tax preparer.
  14. Meeting with your CPA prior to the end of the year to discuss planning opportunities.

The organization of your records may instigate a discussion of where am I going financially?  Filing your individual income tax return should not produce a surprise as to the result.  Instead the filing of the return and payment of taxes should be part of an overall personal financial plan.  Take an interest in organizing your financial records and using that effort to not only file a return but also lay the framework for a financial plan.

Photo Credit: Jeremy Brooks

 
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Retaining Income
September 5th, 2011

Earning income is not as difficult as retaining it.  Increased earnings are usually allocated to larger house payments, more expensive automobiles and an increased standard of living.  So instead of the additional income providing savings for such items as the next car, additional down payment on a home, educational expenses and retirement it is used to match a new level of spending. With each subsequent increase the standard of living rises and at ”retirement age” one looks about and finds very little wealth was accumulated.

Most of us (85%), despite our level of income do not plan so to get ahead in the financial area of life.  Subconsciously perhaps we assume social security will be adequate or our employer’s retirement plan will provide what we need. The challenge of foregoing the present in order to a enjoy a future benefit is difficult if not impossible without a financial plan.  Then of course sticking with the plan despite what you perceive others are doing is the long term challenge.

Sound financial planning with a professional adviser who is not selling a particular product besides advice can be a significant step towards financial security.  Decide what your financial objectives need to be .  Establish a plan that funds those objectives.  That plan will determine how your resources will be spent and saved.  No one can hit an invisible target.  Create a visible financial target and begin to build stable financial foundation.

 
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President Signs Repeal of Expanded 1099 Requirements
April 19th, 2011

APRIL 14, 2011

On Thursday, President Barack Obama signed into law the Comprehensive 1099 Taxpayer Protection and Repayment of Exchange Subsidy Overpayments Act of 2011 (HR 4; 1099 Act), which repeals both the expanded Form 1099 information reporting requirements mandated by last year’s health care legislation and also the 1099 reporting requirements imposed on taxpayers who receive rental income enacted as part of last year’s Small Business Jobs Act (PL 111-240). The Senate approved the bill on April 5, and the House voted in favor of it on March 3.

Read more…

 
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Credit for Small Employer Health Insurance
January 24th, 2011

Credit for Small Employer Health Insurance Premiums

For owners of small businesses and their workers, last year’s health reform legislation had some key provisions to pay attention to. This letter (and attachments) addresses the tax credit for small employer health insurance premiums.

New Law:

The new law provides small employers with a tax credit (i.e., a dollar-for-dollar reduction in tax) for nonelective contributions to purchase health insurance for their employees. Small business employers eligible for the credit. To qualify, a business must offer health insurance to its employees as part of their compensation and contribute at least half the total premium cost. The business must have no more than 25 full-time equivalent employees (“FTEs”), and the employees must have annual full-time equivalent wages that average no more than $50,000. However, the full amount of the credit is available only to an employer with 10 or fewer FTEs and whose employees have average annual full-time equivalent wages from the employer of less than $25,000.


Years the credit is available.
The credit is initially available for any tax year beginning in 2010, 2011, 2012, or 2013. Qualifying health insurance for claiming the credit for this first phase of the credit is health insurance coverage purchased from an insurance company licensed under state law.

Calculating the amount of the credit. For tax years beginning in 2010, 2011, 2012, or 2013, the credit is generally 35% (50% for tax years beginning after 2013) of the employer’s non-elective contributions toward the employees’ health insurance premiums. The credit phases out as firm- size and average wages increase. Tax-exempt small businesses meeting these requirements are eligible for payroll tax credits of up to 25% for tax years beginning in 2010, 2011, 2012, or 2013 (35% in tax years beginning after 2013) of the employer’s nonelective contributions toward the employees’ health insurance premiums.

Self-employed individuals, including partners and sale proprietors, two percent shareholders of an S corporation, and five percent owners of the employer are not treated as employees for purposes of this credit. Any employee with respect to a self-employed individual is not an employee of the employer for purposes of this credit if the employee is not performing services in the trade or business of the employer. Thus, the credit is not available for a domestic employee of a sole proprietor of a business. There is also a special rule to prevent sole proprietorship from receiving the credit for the owner and their family members.

Thus, no credit is available for any contribution to the purchase of health insurance for these individuals and the individual is not taken into account in determining the number of full-time equivalent employees or average full- time equivalent wages.

Action Required:

The rest of this document goes through the basic questions discussed above to see if you might be eligible for the credit. If you do qualify, then complete the two worksheets. This will enable us to compute the credit and include it in your tax return.

Credit for Small Employer Health Insurance Premiums
Do you have employees? If NO, STOP.
Do you provide health insurance coverage to your employees? If NO, STOP.
If so, do you pay 50% or more of the premium cost? If NO, STOP.
If YES for the above questions, then:
Do you have less than 25 “FTEs”? If YES, Continue
Is their average annual wage less than $50,000? If YES, Continue

THEN:

Complete the two attached worksheets so we can compute
the tax credit

FTE means Full Time Equivalent Employees generally computed as:

Hours Worked during 2010/ 2080 = FTE


Health Insurance PDF


 
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2010 Tax Relief Act
December 17th, 2010

2010 Tax Relief Act extends Bush-era tax cuts & other tax breaks, includes stimulus measures

President Barack Obama to sign 2010 Tax Releif Act today.  Here’s a summary of what’s in the 2010 Tax Relief Act.

EGTRRA Tax Cuts Extended for Two Years

Under current law, the provisions of the Economic Growth and Tax Relief Reconciliation Act of 2001, other than those made permanent or extended by subsequent legislation, sunset and won’t apply to tax or limitation years beginning after 2010. (Sec. 901 of EGTRRA)

The 2010 Tax Relief Act postpones the Sec. 901 EGTRRA sunset rule for two years. That is, under the 2010 Tax Relief Act, the income tax provisions of EGTRRA, other than those made permanent or extended by subsequent legislation, will sunset and will not apply to tax or limitation years beginning after 2012 (instead of 2010). Thus, all of the following favorable tax rules (among others) will remain in place through 2012.

Tax rates. The income tax rates for individuals will stay at 10%, 15%, 25%, 28%, 33% and 35% (instead of moving to 15%, 28%, 31%, 36% and 39.6%). Additionally, the size of the 15% tax bracket for joint filers and qualified surviving spouses will remain at 200% (instead of dropping to 167%) of the 15% tax bracket for individual filers.

Standard deduction for marrieds. EGTRRA increased the basic standard deduction for a married couple filing a joint return to twice the basic standard deduction for an unmarried individual filing a single return. If the EGTRRA sunset kicked in, the standard deduction for married taxpayers filing jointly (and qualified surviving spouses) would drop to 167% of the standard deduction for single taxpayers, and the standard deduction for married taxpayers filing separately would continue to be one-half of the standard deduction for joint filers.

JGTRRA Rules for Capital Gains and Qualified Dividends Extended for Two Years

The Senate passed 2010 Tax Reform Act defers for two years the sunset rule of Sec. 303 of the Jobs and Growth Tax Relief Reconciliation Act of 2003 (JGTRRA, PL 108-27). Thus, through Dec. 31, 2012, long-term capital gain (with the exception of 28% rate gain and unrecaptured section 1250 gain) will continue to be taxed at a maximum rate of 15%. If the JGTRRA sunset rule went into effect, long-term capital gain would face a tax of 20% (18% for assets held more than five years)). And before 2013, qualified dividends paid to individuals will be taxed at the same rates as long-term capital gains (instead of being taxed under the JGTRRA sunset rule at the same rates that apply to ordinary income).

Estate Tax Relief

EGTRRA phased out the estate and generation-skipping transfer taxes so that they were fully repealed in 2010, lowered the gift tax rate to 35% and increased the gift tax exemption to $1 million for 2010. Under the EGTRRA sunset rule, the estate tax was set to return in 2011, with the top estate and gift tax rate reverting to 55%. For 2010, under EGTRRRA, the basis rules for inherited property were to be similar to the gift tax rules but with many opportunities for heirs to get increases in basis. Under the EGTRRA sunset rule, the pre-EGTRRA step-up in basis rules were to return for 2011.

The Senate passed 2010 Tax Relief Act:

… Lowers estate and GST taxes for 2011 and 2012 by increasing the exemption amount (technically, the applicable exclusion amount) from $1 million to $5 million (as indexed and rounded to the nearest multiple of $10,000 after 2011) and reducing the top rate from 55% to 35%.
… Allows estates of decedents dying in 2010 to choose between (1) estate tax (based on a $5 million exemption and 35% top rate) and a step-up in basis or (2) no estate tax and modified carryover basis. In technical terms, the Act achieves this choice by making the estate tax and basis changes effective retroactively for estates of decedents dying after 2009 but allowing the opt-out choice for estates of decedents dying in 2010.
… For gifts made after Dec. 31, 2010, reunifies the gift tax with the estate tax, with an applicable exclusion amount of $5 million and a top estate and gift tax rate of 35%.
… Provides that the GST tax exemption for decedents dying or gifts made after Dec. 31, 2009, is equal to the applicable exclusion amount for estate tax purposes (e.g., $5 million for 2010). Therefore, up to $5 million in GST tax exemption may be allocated to a trust created or funded during 2010. Although the GST tax is applicable in 2010, the GST tax rate for transfers made during 2010 is 0%. The GST tax rate for transfers made in 2011 and 2012 will be 35%.
… For a decedent dying after Dec. 31, 2009, and before the enactment date, provides that the due date for filing an estate tax return, making any payment of estate tax, and disclaiming an interest in property passing by reason of death is not to be earlier than the date that’s nine months after the enactment date.
… Effective for estates of decedents dying after Dec. 31, 2010, allows the executor of a deceased spouse’s estate to transfer any unused exemption to the surviving spouse.

Incentives for Businesses to Invest in Machinery and Equipment

The Senate passed 2010 Tax Relief Act OKs the following major new incentives for businesses to invest in machinery and equipment:

(1) A 100% writeoff in the placed-in-service year of the cost of property eligible for bonus depreciation under Code Sec. 168(k) . This will apply for property acquired and placed in service after Sept. 8, 2010, and before Jan. 1, 2012;
(2) A 50% bonus first-year depreciation allowance under Code Sec. 168(k) for property placed in service after Dec. 31, 2011, and before Jan. 1, 2013;
(3) Extension through Dec. 31, 2012, of the election to accelerate the AMT credit instead of claiming additional first-year depreciation; and
(4) For tax years beginning after Dec. 31, 2011, setting the maximum expensing amount under Code Sec. 179 at $125,000 and the investment-based phaseout amount at $500,000 (under current law, the expensing figures drop from $500,000/$2 million for 2010 and 2011 to $25,000/$200,000 after 2011). Also, off-the-shelf computer software will qualify for the Code Sec. 179 expensing election if placed in service in a tax year beginning before 2013.

Temporary Employee/Self-Employed Payroll Tax Cut for 2011

Under current law, employees pay a 6.2% Social Security tax on all wages earned up to $106,800 (in 2011) and self-employed individuals pay 12.4% Social Security self-employment taxes on all their self-employment income up to the same threshold. For 2011, the Senate passed 2010 Tax Reform Act gives a two-percentage-point payroll/self-employment tax holiday for employees and self-employeds. As a result, employees will pay only 4.2% Social Security tax on wages and self-employment individuals will pay only 10.4% Social Security self-employment taxes on self-employment income up to the threshold.

Long List of Tax Breaks for Individuals Retroactively Reinstated and Extended Through 2011

All of the following tax breaks for individuals that expired at the end of 2009 will be retroactively reinstated and extended through 2011:

  • the $250 above-the-line deduction for certain expenses of elementary and secondary school teachers;
  • the election to take an itemized deduction for State and local general sales taxes in lieu of the itemized deduction permitted for State and local income taxes;
  • increased contribution limits and carry forward period for contributions of appreciated real property (including partial interests in real property) for conservation purposes;
  • the above-the-line deduction for qualified tuition and related expenses;
  • the provision that permits taxpayers age 70 1/2 or older to make tax-free distributions to charity from an Individual Retirement Account (IRA) of up to $100,000 per taxpayer, per tax year (additionally, individuals will be allowed to treat IRA transfers to charities during January of 2011 and as if made during 2010);
 
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New Basis Reporting Rules
October 29th, 2010

New Basis Reporting Rules

New basis reporting rules required by a 2008 law will ease some of the burden for establishing gains and losses from securities sales. But the new rules will coexist with the old rules, so it is still important to retain the necessary records.

Background: When you sell securities, you may show a taxable capital gain or a deductible capital loss for the difference between the sale price and the basis. For this purpose, “basis” is generally your acquisition cost, plus certain adjustments (including broker commissions).

If you have owned the securities for more than one year, any capital gain is treated as long-term gain, taxed at a maximum rate of 15% in 2010 (0% for certain low-income taxpayers). Losses offset capital gains plus up to $3,000 of ordinary income. But complications often arise if you sell only some of the shares of a security. In addition, you may not have adequate records showing the initial cost of the securities. Read the rest of this entry »

 
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